Privacy Policy

Last updated: October 19, 2026

Who we are

The AJ Society ("we", "us", "our") respects your privacy. This policy explains what personal information we collect through www.ajsociety.com (the "Website"), how we use it, and the choices you have.

The AJ Society is the data controller responsible for your personal information. Our registered details are:

• Legal name: AJ Collective Online Seller
• Registration number: 1625482
• Address: 104 Esmeralda, Victory Heights, Dubai
• Email: hello@ajsociety.com

By using the Website, you acknowledge the practices described in this policy.

Information we collect

We collect only the information we need to run the Website and our activities.

Information you give us

• Contact details, such as your name, email address, phone number and postal address, when you fill in a form, join, register for an event or contact us.
• Membership details, such as membership type, renewal dates and preferences.
• Payment information when you pay for your product purchase. Card payments are handled by our payment provider; we do not store full card numbers.
• Anything you choose to include in messages, comments or survey responses.

Information collected automatically

• Technical data, such as your IP address, browser type, device type and operating system.
• Usage data, such as pages viewed, time spent on pages and the website that referred you.
• Cookie and similar tracking data, as explained in the Cookies and analytics section below.

Information from others

We may receive information about you from payment processors, event ticketing platforms or social media platforms when you interact with our pages, subject to your settings on those services.

How we use your information

We use your information to run the Society and keep in touch with you. Specifically, we use it to:

• Respond to your enquiries and messages.
• Process and manage memberships, event bookings, payments and donations.
• Send newsletters, event updates and other communications you have signed up for.
• Operate, maintain and improve the Website.
• Understand how visitors use the Website so we can make it more useful.
• Keep the Website and our records secure and prevent fraud or misuse.
• Meet our legal, accounting and regulatory obligations.

You can unsubscribe from marketing emails at any time using the link in each email or by contacting us. We do not sell your personal information.

Legal bases for processing

Where data protection laws such as the UK GDPR or EU GDPR apply, we rely on the following legal bases to process your personal information:

Where we rely on consent, you can withdraw it at any time. This does not affect processing already carried out before consent was withdrawn.

Cookies and analytics

Cookies are small text files stored on your device when you visit a website. We use them to make the Website work and to understand how it is used.

• Essential cookies: Keep the Website running, for example by remembering your cookie choices or keeping you logged in. These are necessary for the Website to function.
• Analytics cookies: Help us count visits and see which pages are popular. We use Google Analytics for this purpose.
• Embedded content: Content from services such as YouTube, Instagram or Facebook may set their own cookies when you view it.

Where required by law, we ask for your consent before setting non-essential cookies. You can change your choices at any time through our cookie settings or by adjusting your browser settings. Blocking some cookies may affect how the Website works.

How we share your information

We share personal information only when necessary and never sell it. We may share it with:

• Service providers: Organizations that help us run the Website, such as website hosting, email newsletter, payment processing, event ticketing and analytics providers. They may use your information only to provide services to us.
• Professional advisers: Accountants, auditors and legal advisers, where needed.
• Authorities: Regulators, law enforcement agencies or courts, where required by law or to protect the rights, safety or property of AJ Society, our members or others.
• A successor organization: An organization that takes over our activities if AJ Society merges, restructures or transfers its activities.

We require anyone we share information with to keep it secure and use it only for the agreed purpose.

International transfers

Some of our service providers may store or process information outside your country. When this happens, we take steps to make sure your information receives an adequate level of protection, for example by using providers in countries with recognized data protection laws or by relying on approved contractual safeguards such as standard contractual clauses.

Data retention

We keep personal information only for as long as we need it for the purposes described in this policy. As a general guide:

• Membership records are kept while you are a member and for five years afterwards.
• Financial records, such as payments and donations, are kept for as long as tax and accounting laws require, generally up to seven years where applicable.
• Enquiries and correspondence are kept for up to five years.
• Newsletter subscriber details are kept until you unsubscribe.

When information is no longer needed, we delete it securely or anonymize it.

How we protect your information

We use appropriate technical and organizational measures to protect your information, including secure HTTPS connections, access controls limited to people who need access, and trusted service providers with their own security safeguards.

No method of transmission or storage is completely secure, so we cannot guarantee absolute security. If we become aware of a breach that affects you, we will notify you and the relevant authorities where the law requires it.

Your rights

Depending on where you live, you may have the right to:

• Access: Access the personal information we hold about you and get a copy.
• Correct: Correct information that is inaccurate or incomplete.
• Delete: Request deletion of your information in certain circumstances.
• Restrict or object: Restrict or object to how we use your information, including for direct marketing.
• Data portability: Receive your information in a commonly used format or have it sent to another organization.
• Withdraw consent: Withdraw consent at any time where we rely on consent.
• Opt out: Opt out of the sale or sharing of personal information. We do not sell or share personal information for cross-context advertising.

To exercise any of these rights, email us at hello@ajsociety.com. We may need to verify your identity before responding. We will reply within one month, or within the timeframe set by the law that applies to you. We will not treat you differently for exercising your rights.

If you are unhappy with how we have handled your information, please contact us first. You also have the right to complain to your local data protection authority.

Children's privacy

The Website is not directed at children under 13, or under 16 where local law sets a higher age, and we do not knowingly collect their personal information without parental consent. If you believe a child has given us personal information, please contact us and we will delete it where appropriate.

Third-party websites and social media

The Website may link to other websites and to our social media pages. We are not responsible for the privacy practices of those sites or platforms. Please read their privacy policies before sharing information with them.

Changes to this policy

We may update this policy from time to time. The "Last updated" date at the top shows when it was last changed. If we make significant changes, we will notify you through the Website or by email where appropriate.

Contact us

If you have questions about this policy or how we handle your information, contact us:

• Email: hello@ajsociety.com
• Post: AJ Collective Online Seller, 104 Esmeralda, Victory Heights, Dubai